The Graduate School of Arts & Sciences Graduate Student Council at the University of Virginia

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Funding Request Form

Please fill out and submit the form below at least one (1) week before the next Graduate Council Meeting. A graduate student representative from the organization or group requesting funding must attend the meeting in which funding will be discussed. The GSC is prohibited by the University from funding the following: honoraria or similar fees; religious activities; social entertainment or related expenses; philanthropic contributions and activities; political activities; or activities which would jeopardize the University's tax exempt status. Further details can be found here.

IMPORTANT: We have occasionally experienced difficulties with our online funding request system. When you receive a confirmation email with your funding request, please forward it to Elizabeth Head at ech3b@virginia.edu. This will ensure that we receive it. Also, please hit "tab" rather than "enter" to move from field to field when filling out the form below. Hitting "enter" will automatically send the request.

If approved, the Council may request updates in the interim. After the event, you must provide a final written report including (but not limited to): the final budget the exact use of all GSC funds, sources of all funding, attendance, and the overall success of the event. This report must be submitted to the Council within three months of the event or by the first day of July following the event, whichever comes first. Be sure to include the sponsorship of the Graduate Council during the advertising of your event.

Name of event or project:
Contact information
Name and phone number of contact person:

E-mail address:
Brief description of event or project:
Event Date(s) and Time(s):
Purpose: (How does it benefit the University community? What does it offer involved graduate students?)
If an event...
1. Held before?
  Yes | No
2. Number of participants at past events:
3. Past attendence (non-participant):
4. Who has primarily attended/participated in the past? Has Graduate Council funded this event before, and if so, for how much?
5. Expected attendence/participation:
If a project...
1. Done before?
  Yes | No
2. Who has particpated in the past?
Department(s) involved:
Sponsoring organization(s) (if applicable):
Breakdown of expected costs:
1. Travel costs:
2. Speaking fees:
3. Catering costs: (Please note that the Graduate Council cannot fund catering costs, but this amount is necessary for our knowledge of the total budget.)
4. Publicity:
5. Correspondence costs:
6. Lodging:
7. Office supplies:
8. Parking costs:
9. Location costs:
10. Other (please specify):
11. Total Budget:
12. AMOUNT REQUESTED OF GRADUATE COUNCIL:
Outside funding: (Please specify any graduate departments or other organizations (internal and external) from which you have REQUESTED AND/OR RECEIVED funding (including the amount, if known). It is necessary to request funds elsewhere prior to soliciting the Graduate Council. You may use the links provided on our main homepage to search for other organizations from which to solicit funds.