Terms and Conditions
THE JEFFERSON LITERARY AND DEBATING SOCIETY
at the
University of Virginia
Reservations and Authorization for the use of Jefferson Hall, Hotel
C on the West Range
The Jefferson Society is authorized by the University to make reservations
and charge appropriate fees for the use of Jefferson Hall. Such fees will
include security deposit, usage, and damage to the facility. Jefferson
Hall is available for use on a first-come, first-served and as-is basis.
It must be reserved through the Resident of Room Seven, West Lawn at the
University of Virginia. This form shall represent agreement to abide by
the rules below. The Jefferson Society and the Room Seven Resident reserve
the right to modify reservations made for Jefferson Hall at any time.
1. In accordance with federal and state laws and University policy,
the University does not discriminate on the basis of age, citizenship,
color, handicap, national origin, political affiliation, race, religion,
sex, sexual orientation, or status as a disabled veteran or veterans of
the Vietnam era.
2. I, as a representative of my Organization, understand that for my
reservation, the following conditions apply:
3. I, or the group I represent, will be responsible for adherence to
all appropriate federal, state, and local statutes, and all appropriate
University regulations, including the University alcohol policy (see University
Record for policy). It is further understood that only University Union
or University Dining Services may sell food or beverages on grounds.
4. The sponsor is responsible for properly checking the age identification
of all persons seeking admittance to the event with alcohol. Unless the
event has been properly approved by the Dean of Students Office, all in
attendance must be at least 21 years of age. I, or the group I represent,
will be responsible for removing any and all of our equipment used during
the event. The Jefferson Society cannot be responsible for anything left
in Jefferson Hall.
5. Amplified music and dancing are not allowed in Jefferson Hall except
with the expressed written consent of the Room Seven Resident. Under no
circumstances are candles, other open flames or smoking of any type allowed
in Jefferson Hall.
6. Any furniture that is moved must be returned to its original position,
including all chairs and tables.
7. The red chair, the President’s table, and the United States and Virginia
Flags may not be used or moved under any circumstances. The two tables
in the right and left corners of the Hall may not be moved but may be
used if covered with cloths or similar coverings.
8. Following the event’s conclusion, all windows shall be closed and
locked, all lights turned off and the front door tightly closed. The side
door must remain closed at all times and secured by the wooden slat.
9. I, or the group I represent, will be responsible for cleaning Jefferson
Hall upon completion of the event. This includes removing all trash from
the floors and tables and disposing of used trash bags in the disposal
bin at the end of the alley to the right of the Hall. If using a caterer,
it remains my responsibility to see that the Hall is clean by the end
of the reservation.
10. The Jefferson Society can in no way be held responsible for violations
of federal, state or local statutes, including University of Virginia
alcohol policy, that may occur within Jefferson Hall during the course
of my event.
11. It is agreed and understood that the Jefferson Society, the University
of Virginia, and the Commonwealth of Virginia will not be liable for any
bodily injury or property damage resulting from the negligence of the
Organization or individuals using Jefferson Hall.
12. Failure to abide by these rules may result in forfeiture of my security
deposit and loss of future use privileges. The Jefferson Society reserves
the right to seek redress for any damage done to Jefferson Hall or its
contents during the course of my reservation.
13. FIRE MARSHALL’S WARNING: ALL EVENTS IN JEFFERSON HALL MUST BE PRECEDED
BY AN ANNOUNCEMENT EXPLAINING THAT SMOKING IS PROHIBITED AND THAT, IN
CASE OF EMERGENCY, THE ONLY EXIT IS IN THE REAR OF THE HALL. THE SIDE
DOOR IS NOT AN EXIT.
Return to the Reservation Form
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